Wedding Signage Etiquette: What You Need to Know for Your Calgary Wedding
Wedding signs are more than just décor—they guide guests, set the tone, and ensure your big day runs smoothly. But when it comes to wording, placement, and overall etiquette, how do you make sure your wedding signage is both functional and stylish? If you're planning a wedding in Calgary, here’s everything you need to know about wedding signage etiquette to keep your celebration seamless and guest-friendly.
1. Welcome Sign Etiquette
Your welcome sign is the first impression guests will have at your wedding, so it should reflect your personality and theme. Keep it simple with:
Your names and wedding date
A warm greeting (e.g., “Welcome to Our Wedding!”)
A personal touch like a quote or meaningful phrase
Pro Tip: If your venue has multiple entrances, place signs at each entry point to avoid confusion.
2. Ceremony Signage: What’s Necessary?
Your ceremony is a key moment, and signage can help guests feel comfortable and informed. Consider including:
Unplugged Ceremony Sign: If you want guests to put their phones away, politely state, “Please be present with us—no photos during the ceremony.”
Reserved Seating Signs: For family and VIP guests, clearly mark reserved rows.
Directional Signs: Guide guests to the ceremony space, especially for outdoor venues.
Etiquette Tip: Keep messaging warm and friendly rather than strict—guests are more likely to follow requests when they feel included rather than restricted.
3. Seating Chart & Escort Cards: What’s the Difference?
Your seating chart or escort cards help guests find their assigned table, but what’s the best option?
Seating Chart: A large sign listing guests alphabetically or by table number (ideal for larger weddings).
Escort Cards: Individual name cards with table numbers (great for intimate weddings).
Etiquette Tip: Arrange names alphabetically rather than by table—it makes it easier for guests to find their name.
4. How to Word Your Bar & Cocktail Signs
Bar signs should be clear but fun! Consider wording like:
“Sip, Sip, Hooray! Grab a Drink”
“His & Hers Cocktails” with personalized drink names
“Open Bar—Please Tip Your Bartenders” (if gratuity isn’t included)
Etiquette Tip: If you have a cash bar, be upfront about it on the sign so guests aren’t caught off guard.
5. Photo Booth & Social Media Signage: What’s Polite?
Encourage guests to take photos while being mindful of their privacy. Consider wording like:
“Share the Love! Use #SmithWedding2025”
“We’d Love to See Your Photos—Tag Us!”
“Please respect our unplugged ceremony, but feel free to snap away at the reception!”
Etiquette Tip: If you have older guests who may not use social media, make sure there’s an alternative way to share photos, like a digital album link or guest book.
6. Favour Table & Thank You Sign Etiquette
Your favour table sign should express gratitude without pressure.
“A Sweet Treat for You—Thank You for Celebrating With Us”
“Please Take One” (if favours are limited)
“With Love, From the Newlyweds”
Etiquette Tip: If you have donation-based favours (e.g., a charity contribution in place of gifts), a sign explaining the cause is a thoughtful touch.
7. Dance Floor & Reception Signs: What’s Appropriate?
Encourage guests to hit the dance floor with a playful sign:
“Let’s Dance!”
“All You Need is Love & a Good Beat”
“Shoes Off, Party On!” (for a barefoot-friendly vibe)
Etiquette Tip: Keep the tone fun and inviting rather than overly instructive—guests will appreciate the encouragement.
8. Wedding Exit & Send-Off Signage
Whether you’re doing a sparkler send-off, bubble exit, or confetti toss, clear signage will help guests know what to do. Try:
“Let Love Sparkle—Grab a Sparkler!”
“Blow Us a Kiss—Bubble Send-Off at 10 PM”
“Toss Some Love—Petal Toss When We Say ‘I Do’”
Etiquette Tip: If cleanup is required (like for confetti or petals), note this on the sign so guests are aware.
Final Thoughts
Wedding signage is all about balance—it should be stylish yet functional, clear but not overwhelming. By following these etiquette tips, your signs will enhance your Calgary wedding without distracting from the celebration.
