Wedding Signage Checklist: Every Sign You Need for Your Calgary Wedding
Wedding signage plays a crucial role in guiding guests, enhancing your décor, and adding a personal touch to your big day. From welcome signs to seating charts, knowing which signs to include can make planning easier. If you're recently engaged and planning your Calgary wedding, use this ultimate wedding signage checklist to ensure you have all the must-have signs for a seamless and stylish event.
1. Welcome Sign
A welcome sign sets the tone for your wedding, greeting guests as they arrive at your venue. Whether it’s a classic acrylic sign, a rustic wooden board, or a floral-adorned mirror, your welcome sign should reflect your wedding theme.
Pro Tip: Position your welcome sign at the entrance with a floral arrangement or candles for a warm, inviting look.
2. Ceremony Signs
Help guests feel at ease with clear signage at your ceremony location. Consider including:
Unplugged Ceremony Sign: Encourage guests to put away their phones and be present.
Seating Sign: If your ceremony has open seating, a sign that says “Choose a seat, not a side” works beautifully.
Pro Tip: Place ceremony signs near the entrance so guests see them as they arrive.
3. Directional & Venue Signage
For weddings at large venues or outdoor spaces, directional signs are essential. Include arrows pointing to key areas like:
Ceremony site
Reception area
Cocktail hour space
Restrooms
Parking
Pro Tip: Use fun, themed directional signs that match your wedding style—wooden signs for rustic weddings or sleek acrylic for modern venues.
4. Seating Chart or Escort Cards
A seating chart helps guests find their assigned table quickly. Popular options include:
Acrylic or mirrored seating charts for an elegant look.
Hanging or suspended seating charts for a unique, modern vibe.
Individual escort cards for a classic, personalized touch.
Pro Tip: Arrange seating charts alphabetically rather than by table number for easier guest navigation.
5. Table Numbers & Place Cards
Once guests find their table, table numbers and place cards guide them to their exact seats. Make them stand out with:
Handwritten calligraphy on cardstock
Engraved acrylic or wooden signs
Personalized name cards with a small thank-you note
Pro Tip: If you're having a plated meal, use different-coloured place cards to indicate meal choices for servers.
6. Bar & Signature Cocktail Signs
Enhance your bar area with stylish signage displaying your drink selections. Popular styles include:
Chalkboard menus for rustic weddings
Minimalist acrylic signs for modern weddings
Illustrated cocktail menus featuring your signature drinks
Pro Tip: Personalize your bar sign with fun names for your signature cocktails, like “The Bride’s Blush” or “The Groom’s Old Fashioned.”
7. Dessert Table & Favour Signs
If you’re serving a dessert table, a cute sign that says “Love is Sweet, Take a Treat” adds a charming touch. Similarly, a sign for wedding favours, like “Thank You for Celebrating With Us,” lets guests know they’re welcome to take a gift.
Pro Tip: For DIY wedding favours, add a small handwritten tag that complements your signage.
8. Photo Booth & Social Media Signs
Encourage guests to take and share photos with a social media hashtag sign. Ideas include:
“Strike a Pose” near a photo booth
“Tag us! #SmithWedding2025” to collect all guest photos online
Pro Tip: Include a QR code linking to a shared album where guests can upload their photos.
9. Dance Floor Sign
Set the party mood with a dance floor sign featuring a fun message like:
“All You Need is Love & Good Music”
“Grab a Partner & Hit the Dance Floor”
Pro Tip: A neon sign over the dance floor makes for epic reception photos!
10. Wedding Exit & Thank You Signs
End the night with a special sign thanking your guests for celebrating with you. If you have a sparkler send-off or grand exit, a sign that says “Let Love Sparkle” adds a fun touch.
Pro Tip: Add a personal message like, “Thank you for being part of our love story.”
Final Thoughts
Wedding signage is more than just décor—it enhances guest experience and makes your wedding day flow smoothly. Whether you’re planning a modern, rustic, or elegant wedding in Calgary, this checklist ensures you have all the essential signs for a stylish and organized celebration.
